Oversight

The Pastoral Home Church Department is responsible for providing oversight for more than 70 adult home churches throughout the Columbus area. Student Ministries and Adult Ministries Divisions provide oversight for another 20+ adult home churches and 37 junior and senior high school home churches. Over 550 lay leaders (362 in the adult groups, 100 in the high school groups, and 89 in the junior high groups) volunteer their time to lead these 127 home churches.

Each Pastoral home church is assigned a home church consultant staff member for oversight. Oversight is intended to ensure that Dwell home churches are duplicating themselves as they grow. Consultants strive to encourage, to equip, to counsel, and to help leaders promote group growth and health. Additionally, oversight staff provides the elders and management of Dwell with crucial information regarding the health, needs, and priority of this key home church work.

Observation, discussion, assessment, feedback, reporting and prayer are key components to the oversight process. These tools are used by the home church consultant in the oversight process. Each division handles the oversight process a little differently. In the Pastoral Division, the process looks like this:

  • Monthly consultations with home church Leaders
  • Home church visits 1-2 times a year
  • Monthly monitoring of home church statistics, rosters, and demographics
  • Annual Evaluations
  • Conferral with their supervisor & reporting

Home Church Consultations

Home church consultations occur on a monthly basis between the consultant (usually Dwell staff) and a member of the home church leadership team (volunteer leadership). These consultations take place either over the phone or face-to-face and tend to be about an hour long. Unscheduled calls from leaders to the consultant are welcome too.

Preparing for the Consultation

  • Scheduling
  • Review home church roster, home church attendance, home church profile report, and action items from the quarterly home church report
  • Prayerfully consider follow-up items or areas to focus on in the consultation.

The Consultation

  • Prayer is a vital component to an effective consultation as we open ourselves to the leading of the Holy Spirit.
  • Any number of areas can be prioritized and discussed in the Consultation. Generally, we should verify that the objective information from the home church profile report, rosters, and attendance charts is accurate.
  • Discussions may be directed in the following areas:
    • Evangelism
      • What evangelistic attempts are being made?
      • Who is the most effective? How are you helping them?
      • Are you talking about responding to opportunities in your cell groups?
      • Do you pray for opportunities? (Col. 4:2-6)
    • Discipleship
      • Describe your discipleship ministry
      • What individual plans do you have for the person you are discipling?
      • Are they moving toward ST? What do they need?
      • What other discipleship relationships are going on in your group?
      • Who in your group needs to be discipled that isn’t currently being discipled?
    • Community
      • How have your home church meetings been? How are the teachings? How is the fellowship time? How is prayer at the home church meeting?
      • How are your cell groups going? Who is new to cell group? Who seems to be contributing on a new level at cell group? How can you encourage that?
      • Is there a home church phone list? A calendar of events?
      • Do you have any special events coming up?
      • Are you having regular retreats?
      • Does anyone from your group vacation together?
      • Are people having dinners/time together apart from meetings?
      • Are the members of your group serving one another and serving together?
    • Leadership
      • What is God showing you about your home church?
      • What are you urgently praying for?
      • Do you have leader’s meetings? How often?
      • How is the unity in your leadership? Do leaders have someone they are accountable to?
      • What kind of relationship do you have with your co-leaders?
      • What are your leaders meetings like?
      • Who are your potential new leaders? How are you equipping them for that work?
    • Personal
      • Are you increasing in your experience of God and his grace in your life?
      • What are you doing specifically to pursue growth and personal sanctification?
      • Who is your best friend(s)? What level of friendship do you have?
      • What is bogging you down in your life right now? What are you worrying about?
      • What do you have going on in your life that I can pray for?
      • How is your marriage?
    • Future
      • Plant plans? What is preventing you from planting in the future?
      • Present changes – if you could change two things, what would they be?
    • Conclusion
      • Are there any current crises that we should address?

Home Church Consultants

Job Description

On staff 16 - 24 hours per week

Assigned a number of home churches for the purpose of providing encouragement, counsel, equipping, growth planning, communication of church wide priorities, and any other consulting needs that may arise.

Responsibilities

  • Consultations: Meet with at least one home church leader from each home church typically on a monthly basis.
  • Visitations: Visit each home church as needed.
  • Annual evaluations: Meet with the entire leadership team once a year to review the annual evaluation form that the team has filled out. This is usually at least a two hour meeting that takes place of two monthly consultations.
  • Ensures database maintenance: Ensure database information is current for each group (includes such things as home church demographics, rosters, attendance, discipleship, outreach, study group membership, teaching topics). The consultant may directly maintain the database for each group or oversee administrative support’s database maintenance.
  • Promotes vision and duplication: Help to provide vision to home church leaders for the growth of the members and the duplication of the group.

Qualifications

This staff person should have extensive experience with group leadership, group dynamics, and group multiplication. Servant Team membership required.

Conferral with Supervisors

The home group consultant meets with their supervisor weekly to report on one or more home churches that they are overseeing. This hour-long meeting involves praying for particular groups, discussing the overall health of the groups, strategizing, and problem solving.

Quarterly, the consultant provides their Supervisor with a written home church report for each of their assigned home churches.

Monthly, the consultant updates the home church planting chart for groups assigned to them that are planning to plant in the next 12 months.

Annually, the consultant provides home church evaluation summaries for each home church to the Pastoral Division Coordinator.